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Call for IPOS Board Nominations for the 2021 – 2023 Term

12 Jan 2021 1:46 PM | John Chagnon (Administrator)

IPOS is now accepting nominations from active members to be on the Board of Directors. Individuals with a current “Active” membership from across the globe are encouraged to submit nominations for the volunteer Board positions noted below. Individuals with an “Early Career” membership are encouraged to submit for the Early Career Director position.

The following positions are open for nomination:

1.     One Vice-President position

2.     One Secretary position

3.     One Treasurer position

4.     Seven individual Director positions:

  • One or more Directors from Eastern Europe, India, Russia or Africa.
  • One or more Directors from Asia/Pacific.
  • One or more Directors from North America.
  • One or more Directors from Northern Europe, Western Europe or the United Kingdom.
  • One or more Directors from Latin or Central America.
  • One Early Career Director.

Important items to note about the positions open for nomination:

  • Current and in-coming board members are required to attend the annual IPOS World Congress for 2021, 2022 and 2023 at their own expense.
  • Board members are required to co-chair one or more IPOS committees/special interest groups. Details on committees/special interest groups can be found by going to https://ipos-society.org/about/sigs.
  • To seek nomination for the office of Vice-President, Secretary or Treasurer, the member must have served, at some point in time, a minimum of one term on the IPOS Board of Directors.
  • For individuals considering submitting for Vice-President, please note the succession pattern shall be such that an individual so elected shall serve one term as Vice-President, one term as President and one term as Past President, for a total of six successive years.
  • A Director can serve in the role of Secretary or Treasurer for a maximum of two terms after which they must be elected to the role of Vice-President to remain on the Board.
  • For the Early Career Position, individuals can only hold this position for one term of two years. For those submitting a nomination for this position, the individual must have an “Early Career” type of membership with IPOS.

Important Nomination and Election Timelines:

  • Release of call for nominations: January 12, 2021
  • Nomination Deadline – March 1, 2021
  • Ballots to be issued to all voting members – March 20, 2021
  • Voting Closes – April 6, 2021
  • June 2021 – IPOS Virtual Annual General Meeting (new board confirmed).

Helpful Links:

NEW in 2021!
We’ve made the nomination process much easier. Nominations are to be submitted online by March 1, 2021.

Submit your nomination by going to https://www.surveymonkey.com/r/IPOSNomination2021

Before submitting your nomination online, you must have the following ready to submit:

1.     Decide which position you wish to seek nomination for:

                i.         Vice-President

               ii.         Secretary

              iii.         Treasurer

             iv.         One of the seven Director positions

2.     Name and email address of one ACTIVE member that has offered to support your nomination.

3.     Point form highlights of your experience with IPOS.

4.     Current Biography - brief 100 to 200 words maximum.

5.     Candidate Statement - outline of why you want to serve on the IPOS board and your election platform. 100 to 300 words maximum.

6.     Email a jpg photo of yourself within 48 hours of submitting your nomination online to [email protected].

Items 3 to 6 above will be used in the Election package issued to all current eligible voting IPOS members on March 20, 2021.

POSITION DESCRIPTIONS:

Vice-President (President- Elect):

The Vice-President is the President Elect. This position involves a six-year commitment to the IPOS Board of Directors and Executive Committee. The succession pattern shall be such that an individual so elected shall serve one term as Vice-President, one term as President and one term as Past President, for a total of six successive years. To seek nomination for the office of Vice-President the member must have served, at some point in time, a minimum of one term on the Board of Directors.

Treasurer:

This position is for a two-year term on the Board of Directors and on the Executive Committee. IPOS employs a management company to handle everyday financial and accounting reporting. The Treasurer works with the management company to ensure records are maintained in compliance with regulatory requirements. They shall make recommendations regarding budget and provide periodic finance reports to the Executive Committee and to the Board of Directors. When it deems such action to be desirable, it shall also make recommendations regarding the Society’s financial policy. The Treasurer shall also be responsible for confirming the counting of votes in the mail ballots used in elections. To seek nomination for the office of Treasurer the member must have served, at some point in time, a minimum of one term on the Board of Directors.

Secretary:

This position is for a two-year term on the Board of Directors and on the Executive Committee. IPOS employs a management company to handle everyday secretarial and compliance reporting. The Secretary also works with the management company to ensure records are maintained in compliance with regulatory requirements. To seek nomination for the office of Secretary the member must have served, at some point in time, a minimum of one term on the Board of Directors.

Six Individual Directors:

Each position is for a two-year term on the Board of Directors. Directors shall reflect an international and multidisciplinary composition and function as the governing body of the Society. The primary responsibility of the Directors shall be to establish the policies of the Society. The Directors shall also monitor the activities of the Society to ensure compliance with, and progress toward the achievement of, those policies. The IPOS Constitution allows the Board to work towards ensuring appropriate geographical representation.

One Early Career Director:

This position is for a two-year term on the Board of Directors and can only be held by a Early Career member. The Early Career Director role is to ensure the interests of career professional’s interest are advanced. In the event that during their elected term, they transition to Active Member status, as per Article III Section 5 of this bylaw, they shall continue to complete the remainder of their elected term. No one member shall hold the position of Early Career Director for more than one term.

Meetings/Operations/Expectations:

1.     The primary language IPOS operates in is English.

2.     The Board of Directors meet at a minimum every six months with all Directors expected to participate. Meetings are held via Zoom/Google hangouts, with at least one meeting being in person. IPOS does not reimburse costs for attending or participating in meetings.

3.     The Executive Committee meets as the need arises via zoom/Google hangouts.

4.     Both the Board of Directors and Executive Committee are expected to closely monitor the activities of the Society and provide support as needed.

5.     Elected individuals are required to attend in person the Board meetings held in conjunction with the World Congress in 2021, 2022 and 2023, unless the World Congress is held virtually.”

6.     All Board of Directors and Executive Committee members are expected to co-chair on a minimum of one IPOS committee (https://www.ipos-society.org/about/sigs).

7.     Familiarity with the Society’s Constitution and Organization Structure is required: https://www.ipos-society.org/about/organization.

8.     The IPOS Board is considered a “working” Board, which requires directors to take on responsibilities beyond board meetings. This may include, but not limited to, supporting committee initiatives, working on agreed upon special projects, special initiatives and outreach to other organizations to further the IPOS mandate.

Questions/Comments? Please direct them to [email protected]


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